Terms & Conditions

Responsibility: By registering for this photo tour, participants certify that they have carefully read the dates, schedule of activities and the “Terms & Conditions” for the Photo Tour (hereinafter referred to as the “Tour”) and are aware that the Tour involves the risk of personal injury, death or loss (damage) to property. In consideration of the benefits derived by the Tour, participants voluntarily recognize and accept all risks thereof. Participants agree on behalf of themselves, their dependents, heirs, executors, and assigns, to release and hold harmless RAW Photo Tours, its employees, subsidiaries, affiliates, officers, directors, successors, representatives, assigns and its designated tour agencies (hereinafter referred to as the “ Tour Collaborators”) from any and all claims, including but not limited to liability for delays, monetary damages, illness, injuries, death, or for the loss of or damage to property resulting directly or indirectly from any occurrences or conditions. Participants agree to abide by the conditions set forth under the “Terms & Conditions” and other sections as stated herein or elsewhere published. Participants affirm that they are covered by medical insurance, which is valid overseas and affirm that they have not relied on any additional oral or written representation of the Tour Collaborators for executing this release. Participants further acknowledge receipt of this release and understand and accept its terms and conditions. Any questions participants had concerning this release have been answered fully.

The Tour Collaborators organize, promote, and sell the Tour along with services they purchase from other suppliers. The suppliers are independent contractors and are not agents or employees of the Tour Collaborators. They supply services that include, but are not limited to, transportation, accommodations, meals, and excursions using local guides. While we endeavour to make travel arrangements with reputable suppliers, the Tour Collaborators are not responsible for the wilful or negligent acts and/or omissions of such suppliers, their employees, agents, servants, or representatives, including, without limitation, their failure or inadequate delivery of services. All travel and arrangements are subject to the terms and conditions specified by the suppliers, air carriers and/or applicable governing laws. The Tour Collaborators and the suppliers providing transportation or any service can accept no responsibility for losses or additional expenses due to, but not limited to, delay, inconvenience, changes to or cancellation of itinerary, sickness, weather, strike, war, quarantine, terrorism, defects in vehicles, breakdown in equipment, animals including transportation by animals, hiking, and any act, omission, negligence or other causes beyond their control. All such losses or expenses will be borne by the passenger, as the Tour rates provide for arrangements only for the time stated. The Tour Collaborators are not responsible for expenses incurred by Tour members in preparing for the Tour (i.e.: air tickets, visa/passport fees, equipment, medical expenses, individual transfers, etc.).

Assumption of Risk: Participants are voluntarily participating in the Tour with knowledge that it involves some inherent risks and danger including, but not limited to, forces of nature, terrorism, civil unrest, strikes, wild animals (including animals used for transportation), all activities including hiking over rough terrain, theft, cancellation or changes in itinerary, negligent action of others or their agencies, or means of conveyance or accommodation which may not be operated nor maintained to standards common in Western countries. This includes health-related issues, and I am aware that medical services or facilities may not be readily available or accessible during all or part of the Tour. This includes emergency medical care, presence of physicians, and adequate medication. On expeditions of this type it is not possible to accommodate persons with severe health problems, physical disabilities or mental illness. It is the passenger’s responsibility to judge the appropriateness of the travel activities to their own physical and mental capabilities. By forwarding the deposit, the passenger certifies they agree with these terms and conditions and that they do not have any mental, physical or other condition or disability that would create hazard for them or other participants. The Tour Collaborators and their suppliers take no responsibility for special arrangements or problems incurred by passengers unable to participate in the Tour or planned activities. The right is reserved to decline any person as a member of the Tour, or to require any participant to withdraw from the Tour at any time.

Fitness and Health: Anyone who is reasonably fit should be able to participate in most activities on the Tour. It’s possible to experience general fatigue due to long flights and changes in time zones. You will need to be sufficiently agile to climb in and out of the transport vehicle and be able to carry and manage your own photographic equipment and luggage. We will hike trails and paths ranging from easy to moderate throughout the Tour.

If you have any special needs or any physical condition that you feel might prevent you from fully participating, please make us aware when registering for the Tour or email us in advance with your questions or concerns.

Please be aware that medical services and facilities might not be readily available during all or part of the Tour. This could include emergency medical care, presence of physicians, or adequate medication. Please notify us in advance of any allergies, physical / mental conditions or medications you’re currently taking that may affect your health.

Changes in Services: Rates are based on tariffs, Euro exchange rates and supplier fees in effect at the time of publishing. We reserve the right to alter our prices. Please note that if the Tour Collaborators cancel a tour extension, you are subject to the cancellation penalty for the main tour should you subsequently decide to cancel your main tour. Individual transfers for those traveling independently are not included unless otherwise stated. If the group falls below the minimum requirement of 6 paying participants to 3-5, the expedition is subject to cancellation. Accommodations are based on double occupancy (two people sharing a room) requests for single occupancy are assigned on a first-come, first-served basis, when available and subject to a supplemental fee at the rate stated on the individual tour website page.

The Tour Collaborators reserve the right to cancel or make changes to the published itinerary, whenever, in its judgment, conditions warrant, without consulting the participants. Participants have no right to any refund or other considerations in the event of these itinerary changes. The Tour Collaborators reserve the right to cancel any Tour before departure, in which case a full refund of all amounts paid to the Tour Collaborators will be made. If changes are made, tour leaders will plan each day considering the interests of the group and the weather at hand. Be assured that we will make substitutions that are similar in quality and interest when possible.

Code of Conduct: Participants are expected to conduct themselves in a manner that is respectful to the group and other participants. Any use of illegal drugs or substances, committing or participating in any criminal or illegal activity & violence of any sort will not be tolerated and will result in the participant’s immediate removal from the Tour, without refund and at the participant’s expense. Tour leaders are authorized, and hereby reserve the right, to remove or exclude participants from the Tour, or any portion thereof, for actions they deem as inappropriate or disruptive to the group or Tour.

Airfare: Airfare is NOT included in the Tour Rates provided. Before booking your airfare, please contact RAW Photo Tours for arrival and departure time specific requirements. RAW Photo Tours can accept no responsibility for losses or additional expenses on airfare due to Tour cancellation or alteration. We suggest booking a refundable fare or purchasing the optional insurance in case the Tour must cancelled, postponed or altered.

Included in Tour Costs: Group ground transportation for the Tour activities. Accommodations, based on double occupancy (two people sharing a room), requests for single occupancy are assigned on a first-come, first-served basis and subject to a supplemental fee at the rate stated on the individual tour website page. Services of driver, English speaking guide and photographic leaders throughout the Tour. Meals as listed in the on the individual Tour website page. Tickets, entrance fees, all tours and guides as listed on the individual Tour website page.

NOT Included in Tour Costs: Domestic or International airfare to and from the Tour beginning & ending locations; airfare tax; airport departure tax (if applicable); airport departure transfers; additional transfers or accommodations that may be required by those not traveling with the group; excess baggage charges; meals / snacks not included in the Tour as indicated on the individual Tour website page; side activities taken on your own; passport / visa expenses; individual medical or travel insurance costs; any expenses of a personal nature, such as room service, laundry, drinks outside of meals & alcoholic beverages; medical expenses; photographic equipment; any activities not specified in the Tour itinerary or that are listed as optional, or any items not listed in what is included on the individual Tour information page on our website; possible fuel surcharges; exchange rate surcharges; modest gratuities to the guides and drivers are customary.

Single / Shared Accommodations: A limited number of single rooms/cabins are available at an extra cost on a first-come, first-served basis.

Payments, Cancellations, and Refunds: A deposit per participant is required at the time of registration to reserve your spot. Required deposit amounts will be listed on the individual Tour page on our website. Payment in full is required when registration is completed less than 60 days before the departure date. Space is subject to cancellation by the Tour Collaborators if payments are not received when due. If a participant would like to cancel they must send an email notification. Please note your cancellation is not considered official until you have received a return email confirmation acknowledging your cancellation. At the time we receive your cancellation notification, the following per person charges will be applied.

 

91 days or more before departure: 300€ cancellation fee, plus any additional costs incurred, as well as any fees that are charged by the suppliers providing the services included in the Tour. If your spot is filled by another participant, we’ll refund your deposit minus payment processing fees and 100€ administrative fee.

61-90 days before departure: 500€ cancellation fee, plus any additional costs incurred, as well as fees, if applicable, that are charged by the suppliers providing the services included in the Tour. If your spot is filled by another participant, we will refund your deposit minus payment processing fees and 100€ administrative fee.

60 days or less before departure or any time after departure: NO REFUNDS WILL BE GIVEN and your deposit will be forfeited.

Payments in Full are required no later than 60 Days prior to departure. If full and final payment is not received by this date you will be notified via email two times requesting final payment. After that, we will consider your failure to make payment a cancellation and your spot in the Tour will be forfeit and offered to those participants on the waiting list and your deposit will not be returned.

Travel Insurance: Each participant hereby confirms that they understand and agree to purchase the required insurance listed below, that is valid internationally, and that they will be required to provide proof prior to departure for the Tour and in order to participate.

Required Coverage:

  • Accident & Sickness Medical Expense Coverage
  • Emergency Evacuation & Repatriation of Remains
  • Accidental Death / Dismemberment
  • Tour Cancellation Coverage

Suggested Additional Coverage:

  • Hospital Room and Board
  • Baggage and Personal Effects Coverage
  • Tour Delay / Interruption
  • Visitor to Bedside

We strongly urge you to evaluate your risk and to take out travel insurance that covers the full value of the Tour and personal effects in the case of Tour cancellation, loss or theft of baggage, and emergency evacuation. The Tour Collaborators their owners, agents and subsidiaries will not be held responsible for these expenses. It is vital for you to realize that if you experience a delay or find it necessary to cancel or cut short the Tour for any reason, you will lose part or the entire sum of the amount paid (see the section “Deposits, Payments, Cancellations and Refunds” in the terms and conditions above).

Travel insurance helps to minimize the risk of monetary losses you would incur in the event of a delay of your departure due to weather, airline strike, missed connection, etc., your inability to travel for reasons such as illness, injury, unforeseen financial complications and other personal circumstances, or if you were required to cut the Tour short for medical or any other reasons.

There are restrictions and limitations on any insurance program. For this reason, we recommend that you read carefully the fine print of your insurance policy.

Model Release: RAW Photo Tours and its designated Tour Collaborators and Tour leaders reserve the right to take photographs or videos during the operation of any Tour or part thereof and to use the resulting photography, videos, or recordings for promotional or commercial use. By making a reservation on a RAW Photo Tours, the participant agrees to allow his/her likeness to be used by RAW Photo Tours and the tour operator without compensation to the participant. If the participant prefers that his/her likeness not be used, he/she must notify us in writing prior to departure of the expedition.

Photo Release: Copyright in all photographs, video, and related materials (herein referred to as “Tour Materials”) created by the participant shall belong to the participant upon creation. The participant grants to the Tour Collaborators their owners, agents and subsidiaries, a non-exclusive, worldwide, irrevocable license to use any Tour Materials voluntarily provided to the Tour Collaborators in any media for the following purposes: editorial use, promotion of this editorial use, advertising and promotion of Photo Tours offered by the Tour Collaborators or promotion of Photo Tours led by Tour Leaders representing the Tour Collaborators.

Food and Drink: Lunches will be informal, eaten in places convenient to the shooting areas. This will allow maximum flexibility.

Participants hereby acknowledge that they have read, understand and agree to, and will abide by, all the Terms and Conditions of participation in the Tour as set out above.

Participants confirm that they have reviewed & agree to the dates and costs of the Tour & that they understand that flights are not included in the cost.

Final Payment in FULL is required within 60 days before departure for the Tour or participants risk losing the deposit and having their spot forfeited to a participant on the waiting list. You can e-mail us if you have any questions regarding making final payment.